HVAC billing software handles the money side of the business beyond a one-off invoice: recurring maintenance plans, membership programs, progress billing on installs, deposits, and automated card-on-file charges. If a meaningful share of your revenue recurs, billing is a system, not a task.
These tools support recurring or automated billing in some form. Larger platforms add job costing and progress billing for commercial work.
85 tools compared
Showing 85 tools
From $49/mo
A quote-to-paid field service platform for trades businesses (HVAC, plumbing, electrical, roofing), bringing quoting, scheduling, dispatch, payments, and team communication into one place.
From Custom (~$245/tech/mo)
The enterprise-grade platform built for high-volume HVAC, plumbing, and electrical businesses that want to scale operations, marketing, and reporting in one place.
From $59/mo
A polished, easy-to-use platform for growing residential HVAC contractors who want scheduling, payments, and marketing together in one simple app.
From $29/mo
Simple, affordable field service software that owner-operators and small HVAC teams can run without training or a full-time office admin.
From Free / $187/mo
A dispatch-first platform with a built-in phone system and communication tools, popular with HVAC, appliance, and garage-door shops.
From $208/mo (unlimited users)
Flat-rate, unlimited-user field service management for established HVAC companies that don't want to pay per technician.
From Custom pricing
A long-standing HVAC and plumbing platform with deep, real-time QuickBooks integration and strong service-agreement management.
From From ~$99/mo
A fast-growing all-in-one platform for small and mid-size HVAC teams that want CRM, scheduling, and estimates without enterprise pricing.
From $49/route/mo
Route-based scheduling and automation software that keeps solo operators and small HVAC crews organized for a low monthly price.
From $60/mo (up to 5 users)
A straightforward, affordable CRM and job-management tool for small HVAC businesses that run their books in QuickBooks.
From $31/user/mo
Flexible, per-technician field service management with strong scheduling, mapping, and inventory features for HVAC teams of any size.
From Custom pricing
Purpose-built for commercial HVAC and mechanical contractors focused on service, inspections, and recurring maintenance agreements.
From Custom pricing
A modern platform for commercial HVAC and mechanical contractors managing service, projects, and preventive maintenance at scale.
From $50/mo
All-in-one contractor business management software combining full accounting with field service tools. Built for HVAC, plumbing, and electrical companies that want ERP and dispatch in one program.
From $39/mo
Australian full-featured job management software for trade and field service businesses including HVAC, electrical, and plumbing. Manages jobs from quote through to invoicing with GPS timesheets.
From Custom pricing
Cloud job management platform combining CRM, scheduling, live tracking, and financial management for field service teams. Used by HVAC, plumbing, and maintenance contractors across the UK.
From Custom pricing
Field service management platform for mid-sized HVAC, plumbing, and electrical companies. Emphasizes polished customer communication, job costing, and workflow management.
From Custom pricing
Add-on ecommerce storefront for HVAC, plumbing, and electrical contractors to sell products, maintenance plans, and installs on their own website. Automates recurring membership billing.
From $49/mo
Affordable all-in-one construction management software for small and midsize contractors. Covers estimating, project management, and invoicing for trades including HVAC.
From Free
All-in-one contractor app for estimating, invoicing, and job management. Built for solo and small HVAC and home-service contractors, with an AI estimate builder.
From Custom pricing
Construction accounting software purpose-built for mechanical, electrical, plumbing, and HVAC contractors, combining job costing, payroll, and service management.
From $98/mo
Cloud field service management software for electrical, plumbing, HVAC, and maintenance businesses. Combines scheduling, work orders, invoicing, and stock control in one system.
From $70/mo
All-in-one job management software for plumbing, electrical, and HVAC tradespeople. Covers quoting, scheduling, job tracking, and invoicing for solo operators up to larger teams.
From Custom pricing
Cloud field service management software by GPS Insight for scheduling, dispatch, and mobile work orders. Serves mid-market service businesses including HVAC and mechanical contractors.
From Custom pricing
Field service management software built natively on Microsoft Dynamics 365 for commercial HVAC and elevator contractors. Aimed at larger operations needing integrated financials.
From $649/mo
AI-driven field-service management platform with flat-rate unlimited-user pricing. Provides dispatch, scheduling, mobile forms, and billing for service teams.
From $199/mo
Field-service management and routing platform for pest control, lawn, and service businesses. Handles scheduling, routing, billing, and customer management at scale.
From $25/user/mo
Affordable field service management app that automates scheduling, dispatch, and invoicing with live tracking. Built for small field-service teams wanting low per-user pricing.
From $30/mo
Australian paperless business platform built around smart mobile forms with CRM, scheduling, and job management. Popular with inspection, pest control, HVAC, and field service trades.
From Custom pricing
Construction accounting software built for job costing, payroll, and compliance (certified payroll, union reporting), used by contractors including HVAC and mechanical trades.
From $19/mo
Simple cloud accounting and invoicing platform aimed at solo operators and small HVAC shops that want easy estimates, time tracking, and expense management.
From Custom pricing
UK app for heating and plumbing businesses to organize jobs, build quotes, and issue gas certificates. Used by thousands of gas engineers to cut paperwork and get paid faster.
From $10/mo
UK mobile app for gas and oil engineers to create certificates, invoices, and quotes without paperwork. Built for solo heating and plumbing professionals.
From $49/user/mo
Job management software for tradespeople covering scheduling, tracking, and invoicing from the field. Aimed at solo operators and small trade teams in HVAC, plumbing, and electrical.
From $50/user/month
Commercial field service management software for HVAC, mechanical, and building services contractors. Covers planned maintenance, compliance, asset management, and mobile engineer workflows.
From Free
Mobile estimate, invoice, and payment app built for trade contractors. Popular with small HVAC and home-improvement pros who quote and bill on the go.
From $199/user/mo
Construction and service ERP for mechanical, electrical, and HVAC contractors that unifies job costing, accounting, payroll, and service dispatch in one system.
From $40/mo
Field service management software for HVAC, fire safety, electrical, and facilities businesses. Covers job scheduling, planned maintenance, quoting, and invoicing with a mobile app.
From $99/mo
Construction and trade contractor management software for bidding, job costing, and invoicing. Built for HVAC and other commercial and residential trade contractors.
From $39.95/mo
Service operations platform combining scheduling, invoicing, and marketing automation for small residential service businesses. Popular with cleaning, handyman, and lawn care operators.
From $27/user/mo
Customizable QuickBooks-native CRM that adds leads, estimates, and workflow automation for small businesses. Used by service contractors who want CRM and field data tied to their QuickBooks.
From Custom pricing
Field service software covering leads, quotes, scheduling, and billing for small service contractors. Commonly used by HVAC, plumbing, and handyman businesses with QuickBooks integration.
From Custom pricing
Embedded home-improvement financing platform that gives contractors multi-lender loan offers at the point of sale. Customers prequalify with a soft credit pull.
From $37/mo
UK field service management platform built around connecting employees and subcontractors on one network. Suits HVAC, electrical, and maintenance firms that dispatch work to a mixed workforce.
From $39/mo
All-in-one management software for repair shops and service businesses. Handles jobs, inventory, CRM, and invoicing for small field and repair operations.
From $326/mo
All-in-one quoting, CRM, and job management platform for trade and clean energy installers like heat pump, solar, and HVAC contractors. Focused on sales automation and recurring service plans.
From $69/mo
Field management and payments software for HVAC, plumbing, and electrical contractors, now part of WEX. Combines dispatch and invoicing with payment and financing tools.
From $16/mo
UK job management app for trades covering quotes, invoices, scheduling, and gas and electrical certificates. Designed for solo tradespeople and small heating and plumbing firms.
From $39/user/month
Cloud field service management software for companies with mobile technicians, including HVAC and refrigeration contractors. Focuses on scheduling, work orders, and mobile field reporting.
From $199/mo
Flat-rate pricing and option-board tool for residential HVAC, plumbing, and electrical trades. Layers a maintained pricebook onto existing field service platforms.
From Custom pricing
Route management and field service software for recurring home services like pest control, pool, and lawn care. Automates scheduling, billing, and homeowner communication.
From $2,210/yr
Desktop accounting suite with a contractor-specific edition offering advanced job costing and WIP reporting for HVAC and construction trades running larger back offices.
From $38/mo
Cloud accounting platform widely used by HVAC and trade businesses for invoicing, expense tracking, and bookkeeping, with the largest ecosystem of field-service integrations.
From $85/mo
Field service management software for scheduling, dispatch, and invoicing used mainly by small HVAC, plumbing, electrical, and pest control teams. Built around QuickBooks sync and GPS tracking.
From Custom pricing
On-premises construction accounting and project management software built for specialty trade contractors, including mechanical and HVAC firms, needing detailed job costing and estimating.
From $29/mo
Long-standing desktop accounting software with cloud connectivity, used by established HVAC and trade businesses that want robust inventory and job tracking.
From Custom pricing
Cloud financial management platform with a dedicated Construction edition for mid-size and larger mechanical contractors needing multi-entity accounting and deep job costing.
From $50/user/month
Enterprise field service management built on the Salesforce platform for scheduling, dispatching, and mobile technician work. Used by large service organizations including HVAC and mechanical contractors.
From $399/mo
Field service management software built for HVAC, plumbing, and electrical contractors. Targets small-to-medium shops with efficiency and included pricebook features.
From $279/mo
All-in-one business platform with deep marketing automation for recurring home services like lawn care, cleaning, and snow. Aimed at growing companies managing high volumes of recurring accounts.
From Custom pricing
Enterprise field service management software for commercial HVAC and mechanical contractors. Built for larger operations needing ERP integration and compliance tracking.
From $35/user/mo
All-in-one field service management software for quotes, work orders, scheduling, and invoicing. Designed for small to mid-sized HVAC, plumbing, and electrical contractors.
From Custom pricing
Field-service management platform from GPS Insight for scheduling and dispatch. Used by commercial service and franchise operations to manage jobs and technicians.
From $29/mo
Job management app for small trade and home-service businesses covering quotes, scheduling, and invoicing. Popular with solo operators and small teams in HVAC, plumbing, and electrical.
From $89/mo
Field service software with built-in CRM and marketing tailored to residential cleaning pros. Best for carpet and residential cleaning businesses that want industry-specific tools at a flat rate.
From $24/mo
All-in-one field service platform with online booking, scheduling, and payments for home service and trade businesses. Serves maintenance, contracting, and field teams across the UK and Europe.
From $49/mo
End-to-end field service management software for scheduling, dispatch, and billing across many trades. Suited to small and mid-sized service businesses wanting flat-rate unlimited-user pricing.
From Custom pricing
Operations management software for service, maintenance, and project contractors including commercial HVAC and mechanical firms. Handles quoting, job costing, scheduling, and asset maintenance in one system.
From Custom pricing
QuickBooks add-on field service software for trades that keeps customers, jobs, and invoices in sync. Built for HVAC, plumbing, electrical, and pest control offices that run on QuickBooks.
From $35/user/mo
All-in-one cloud ERP combining accounting, CRM, inventory, and project management, used by small and midsize HVAC and trade companies that want to replace multiple point tools.
From $49/mo
Field service and business management platform for mid-market HVAC, plumbing, and electrical contractors. Strong at multi-trade maintenance contract and job-cost management.
From Custom pricing
Buy now, pay later financing technology for in-person services including HVAC and home repair. Offers fast soft-pull approvals with high approval rates.
From Custom pricing
All-in-one field service and back-office platform built for HVAC, plumbing, and electrical contractors. Aimed at residential service shops that want dispatch, pricing, and marketing in one system.
From Custom pricing
All-in-one small business platform combining CRM, scheduling, marketing, and payments. Used by home-service businesses that want customer communication and reputation tools alongside booking.
From $47/mo
Job management app for small trade businesses like electricians, plumbers, and HVAC contractors. Handles quotes, scheduling, timesheets, and invoicing in one place.
From Custom pricing
Web-based construction ERP from Trimble combining accounting, payroll, HR, and service management, used by larger mechanical and HVAC contractors running multiple projects.
From $98/user/mo
Field service management platform built for franchise and multi-location service businesses. Provides online booking, scheduling, and centralized management for teams from 5 to 200 technicians.
From Free
Free-to-start accounting and invoicing software for solo HVAC technicians and very small shops that need basic bookkeeping without a big monthly bill.
From Custom pricing
Embedded consumer financing that lets home-service businesses offer customers pay-over-time options at the point of sale. Integrates directly into field service software.
From $8/mo
Job and project management software with tight Xero and QuickBooks integration for trade and service businesses. Covers quoting, timesheets, job costing, and invoicing.
From Custom pricing
Field-service and route management software suite for service businesses. Covers scheduling, dispatch, routing, and billing for pest, lawn, and other field trades.
From $25/mo
Cloud accounting software popular with small and growing HVAC businesses for invoicing, bank reconciliation, and project tracking, with a large app marketplace.
From $37/mo
UK software for small trade businesses to create quotes, invoices, and manage jobs. Aimed at plumbers, electricians, builders, and HVAC installers who want quick paperwork.
From Free
Affordable cloud accounting software with strong automation and a broader Zoho business suite, suited to small and growing HVAC companies watching costs.
From Custom pricing
All-in-one field service management platform with AI-powered dispatching, scheduling, and mobile workflows. Serves growing and mid-market service companies across HVAC and related trades.
HVAC billing software is the tool your shop uses to turn a finished job into an invoice, send it to the customer, and get paid. It pulls in the labor hours, parts, and flat-rate prices from the work order, does the math, and creates a clean bill. Most tools let a tech build and send the invoice right from a phone before they leave the driveway.
The better tools also take payment. Customers can pay by card or by ACH, which is a bank-to-bank transfer that costs you less than a card. Good billing software also sends payment reminders, sets up recurring bills for maintenance plans, and syncs everything to your accounting so you are not typing numbers twice.
At a glance, it lets you:
We started from the tools real HVAC shops actually run, then checked each one ourselves. We looked at how fast a tech can build and send an invoice, whether card and ACH payments are built in, and how cleanly it syncs to QuickBooks. We read independent reviews on G2, Capterra, and Reddit to see where owners hit snags with fees or support.
We gave extra weight to plain, published pricing, because a tool that hides its price usually hides its add-ons too.
More on our process: how we review.
Charge maintenance plans automatically on a schedule.
Stored payment methods so renewals do not require a phone call.
Bill installs and projects in stages against a contract.
Aging, collections, and revenue by service line.
Start with how you get paid today and where it breaks. If techs chase checks or forget to bill, you want a tool that invoices from the truck and takes a card on the spot. If you run maintenance plans, you need recurring billing. If most of your money comes from big installs, ACH payments will save you real money on fees.
Match the tool to your crew size and your accounting setup, not to the longest feature list. The right fit is the one your office and your techs will both use every day.
Billing software usually rides inside a larger field service platform, so you pay for the whole tool, not billing alone. Entry plans run about $30 to $60 per user each month. Mid-tier plans that add recurring billing and deeper accounting sync run roughly $100 to $200 per user. Enterprise tools are quote-only and often start around $250 per user plus a setup fee.
9% plus a small flat fee on cards, and far less on ACH. Real yearly spend, with fees and add-ons, often runs two to four times the sticker price.
| Tier | Typical price | Best for |
|---|---|---|
| Entry | $30 to $60 / user / mo | Solo operators and small crews |
| Mid | $100 to $200 / user / mo | Growing shops that need recurring billing |
| Enterprise | Custom quote (from ~$250 / user) | Large multi-truck operations |
Simple invoicing tools can be running in a day. You add your logo, your labor rates, and your flat-rate prices, connect a payment account, and start billing. Getting approved to take card and ACH payments usually takes one to three business days.
The bigger the tool, the longer the setup. If you need a two-way sync with QuickBooks, imported customer history, maintenance plans, and price books, plan for two to six weeks. What slows it down is messy data and a lack of time to train the office and the techs. What speeds it up is clean customer records, a short list of the pricing you actually use, and one person who owns the rollout.
What speeds it up or slows it down:
Free plans and free trials are worth using, but know their limits. A free trial of two to four weeks is the best way to test a tool. Send a few real invoices, take a live payment, and check the sync to your books before you commit. Truly free plans exist, but they usually cap the number of invoices or leave out card and ACH payments, which is the part you most need.
For a one-person shop just starting out, free can be enough for a while. For a growing crew, you will outgrow it fast, so pick a paid tool you can scale into.
A quick gut check:
Pick two or three tools from the list above that fit your crew size and your accounting setup. Start a free trial with each, then run a few real invoices and a live payment through them. Watch how fast a tech can bill from the truck and how cleanly the money lands in your books. Ask each vendor for the full processing rate in writing.
The tool your office and your techs both find easy is the one to keep.
There is no single best tool for every shop. The right one matches your crew size, your accounting software, and how you get paid. Small shops often do well with lower-cost tools like Jobber or Housecall Pro, while large operations lean on FieldEdge or ServiceTitan. Trial two or three before you decide.