HVAC dispatch software is what the office lives in all day. It decides which technician takes which call, how the route runs, and how quickly an emergency gets covered. Good dispatch software surfaces skills, location, and workload so the dispatcher makes the right call in seconds.
The tools below all include a dispatch board. Several add GPS tracking, route optimization, and two-way messaging with the field. Use the filters to compare by price and business size.
79 tools compared
Showing 79 tools
From $49/mo
A quote-to-paid field service platform for trades businesses (HVAC, plumbing, electrical, roofing), bringing quoting, scheduling, dispatch, payments, and team communication into one place.
From Custom (~$245/tech/mo)
The enterprise-grade platform built for high-volume HVAC, plumbing, and electrical businesses that want to scale operations, marketing, and reporting in one place.
From $59/mo
A polished, easy-to-use platform for growing residential HVAC contractors who want scheduling, payments, and marketing together in one simple app.
From $29/mo
Simple, affordable field service software that owner-operators and small HVAC teams can run without training or a full-time office admin.
From Free / $187/mo
A dispatch-first platform with a built-in phone system and communication tools, popular with HVAC, appliance, and garage-door shops.
From $208/mo (unlimited users)
Flat-rate, unlimited-user field service management for established HVAC companies that don't want to pay per technician.
From Custom pricing
A long-standing HVAC and plumbing platform with deep, real-time QuickBooks integration and strong service-agreement management.
From From ~$99/mo
A fast-growing all-in-one platform for small and mid-size HVAC teams that want CRM, scheduling, and estimates without enterprise pricing.
From $49/route/mo
Route-based scheduling and automation software that keeps solo operators and small HVAC crews organized for a low monthly price.
From $60/mo (up to 5 users)
A straightforward, affordable CRM and job-management tool for small HVAC businesses that run their books in QuickBooks.
From $31/user/mo
Flexible, per-technician field service management with strong scheduling, mapping, and inventory features for HVAC teams of any size.
From Custom pricing
Purpose-built for commercial HVAC and mechanical contractors focused on service, inspections, and recurring maintenance agreements.
From Custom pricing
A modern platform for commercial HVAC and mechanical contractors managing service, projects, and preventive maintenance at scale.
From $50/mo
All-in-one contractor business management software combining full accounting with field service tools. Built for HVAC, plumbing, and electrical companies that want ERP and dispatch in one program.
From $39/mo
Australian full-featured job management software for trade and field service businesses including HVAC, electrical, and plumbing. Manages jobs from quote through to invoicing with GPS timesheets.
From Custom pricing
AI-powered CSR that answers inbound calls 24/7, books jobs, and routes emergencies for HVAC, plumbing, and electrical companies. Built for larger home-service operations.
From Custom pricing
Cloud job management platform combining CRM, scheduling, live tracking, and financial management for field service teams. Used by HVAC, plumbing, and maintenance contractors across the UK.
From Custom pricing
Field service management platform for mid-sized HVAC, plumbing, and electrical companies. Emphasizes polished customer communication, job costing, and workflow management.
From $49/mo
Affordable all-in-one construction management software for small and midsize contractors. Covers estimating, project management, and invoicing for trades including HVAC.
From $98/mo
Cloud field service management software for electrical, plumbing, HVAC, and maintenance businesses. Combines scheduling, work orders, invoicing, and stock control in one system.
From $70/mo
All-in-one job management software for plumbing, electrical, and HVAC tradespeople. Covers quoting, scheduling, job tracking, and invoicing for solo operators up to larger teams.
From Custom pricing
Cloud field service management software by GPS Insight for scheduling, dispatch, and mobile work orders. Serves mid-market service businesses including HVAC and mechanical contractors.
From Custom pricing
Field service management software built natively on Microsoft Dynamics 365 for commercial HVAC and elevator contractors. Aimed at larger operations needing integrated financials.
From Custom pricing
Field service management software for HVACR and mechanical organizations handling projects, preventive maintenance contracts, and break/fix repairs. Integrates with ERP systems like NetSuite and Microsoft Dynamics.
From $649/mo
AI-driven field-service management platform with flat-rate unlimited-user pricing. Provides dispatch, scheduling, mobile forms, and billing for service teams.
From $199/mo
Field-service management and routing platform for pest control, lawn, and service businesses. Handles scheduling, routing, billing, and customer management at scale.
From $25/user/mo
Affordable field service management app that automates scheduling, dispatch, and invoicing with live tracking. Built for small field-service teams wanting low per-user pricing.
From $30/mo
Australian paperless business platform built around smart mobile forms with CRM, scheduling, and job management. Popular with inspection, pest control, HVAC, and field service trades.
From Custom pricing
UK app for heating and plumbing businesses to organize jobs, build quotes, and issue gas certificates. Used by thousands of gas engineers to cut paperwork and get paid faster.
From $10/mo
UK mobile app for gas and oil engineers to create certificates, invoices, and quotes without paperwork. Built for solo heating and plumbing professionals.
From $49/user/mo
Job management software for tradespeople covering scheduling, tracking, and invoicing from the field. Aimed at solo operators and small trade teams in HVAC, plumbing, and electrical.
From Custom pricing
Enterprise field service management suite from IFS, incorporating the former Astea platform. Serves asset-intensive and service-heavy industries including mechanical and building services contractors.
From $50/user/month
Commercial field service management software for HVAC, mechanical, and building services contractors. Covers planned maintenance, compliance, asset management, and mobile engineer workflows.
From $40/mo
Field service management software for HVAC, fire safety, electrical, and facilities businesses. Covers job scheduling, planned maintenance, quoting, and invoicing with a mobile app.
From $99/mo
Construction and trade contractor management software for bidding, job costing, and invoicing. Built for HVAC and other commercial and residential trade contractors.
From $39.95/mo
Service operations platform combining scheduling, invoicing, and marketing automation for small residential service businesses. Popular with cleaning, handyman, and lawn care operators.
From Custom pricing
Field service software covering leads, quotes, scheduling, and billing for small service contractors. Commonly used by HVAC, plumbing, and handyman businesses with QuickBooks integration.
From $95/user/month
Field service application within Microsoft Dynamics 365 for scheduling, work orders, and mobile technician management. Suited to mid-market and enterprise contractors already using the Microsoft ecosystem.
From $37/mo
UK field service management platform built around connecting employees and subcontractors on one network. Suits HVAC, electrical, and maintenance firms that dispatch work to a mixed workforce.
From $35/vehicle/mo
Route planning and optimization software for delivery and field-service teams. Helps HVAC and service fleets plan efficient multi-stop routes and send customer ETAs.
From Custom pricing
Cloud field service management from Oracle with time-based predictive scheduling and routing. Used by large enterprises to manage mobile workforces across service industries.
From $39/mo
All-in-one management software for repair shops and service businesses. Handles jobs, inventory, CRM, and invoicing for small field and repair operations.
From $326/mo
All-in-one quoting, CRM, and job management platform for trade and clean energy installers like heat pump, solar, and HVAC contractors. Focused on sales automation and recurring service plans.
From $69/mo
Field management and payments software for HVAC, plumbing, and electrical contractors, now part of WEX. Combines dispatch and invoicing with payment and financing tools.
From $16/mo
UK job management app for trades covering quotes, invoices, scheduling, and gas and electrical certificates. Designed for solo tradespeople and small heating and plumbing firms.
From $39/user/month
Cloud field service management software for companies with mobile technicians, including HVAC and refrigeration contractors. Focuses on scheduling, work orders, and mobile field reporting.
From Custom pricing
Route management and field service software for recurring home services like pest control, pool, and lawn care. Automates scheduling, billing, and homeowner communication.
From $85/mo
Field service management software for scheduling, dispatch, and invoicing used mainly by small HVAC, plumbing, electrical, and pest control teams. Built around QuickBooks sync and GPS tracking.
From $19/mo
Affordable field-service work-order and dispatch software for small repair shops. Built for HVAC, plumbing, and electrical contractors with 1 to 5 technicians.
From $99/mo
Route optimization and territory management platform for mobile teams. Used by field-service and HVAC fleets to plan, schedule, and track daily routes.
From $50/user/month
Enterprise field service management built on the Salesforce platform for scheduling, dispatching, and mobile technician work. Used by large service organizations including HVAC and mechanical contractors.
From Custom pricing
AI phone answering system for home-service businesses that answers calls, responds to texts, and books jobs. Tuned to each company's services and pricing.
From Custom pricing
SAP's cloud field service management solution, built on the former Coresystems platform, for scheduling, dispatch, and mobile service execution. Suited to enterprises running SAP that need integrated field operations.
From $399/mo
Field service management software built for HVAC, plumbing, and electrical contractors. Targets small-to-medium shops with efficiency and included pricebook features.
From $279/mo
All-in-one business platform with deep marketing automation for recurring home services like lawn care, cleaning, and snow. Aimed at growing companies managing high volumes of recurring accounts.
From Custom pricing
Enterprise field service management software for commercial HVAC and mechanical contractors. Built for larger operations needing ERP integration and compliance tracking.
From Custom pricing
AI call answering and booking assistant built for home-service contractors. It answers every call, books jobs, and logs interactions automatically.
From $35/user/mo
All-in-one field service management software for quotes, work orders, scheduling, and invoicing. Designed for small to mid-sized HVAC, plumbing, and electrical contractors.
From Custom pricing
Field-service management platform from GPS Insight for scheduling and dispatch. Used by commercial service and franchise operations to manage jobs and technicians.
From $29/mo
Job management app for small trade and home-service businesses covering quotes, scheduling, and invoicing. Popular with solo operators and small teams in HVAC, plumbing, and electrical.
From Custom pricing
Asset-centric field service management software now owned by PTC. Built for enterprise service teams that maintain complex equipment and installed bases, including commercial mechanical and HVAC assets.
From $89/mo
Field service software with built-in CRM and marketing tailored to residential cleaning pros. Best for carpet and residential cleaning businesses that want industry-specific tools at a flat rate.
From Custom pricing
Field service management built on the ServiceNow platform, connecting field work to broader IT and operations workflows. Used by enterprises to schedule, dispatch, and resolve on-site service tasks.
From $24/mo
All-in-one field service platform with online booking, scheduling, and payments for home service and trade businesses. Serves maintenance, contracting, and field teams across the UK and Europe.
From Custom pricing
Enterprise field service management platform that manages both employed and third-party contractor workforces. Known for AI-powered scheduling optimization across blended service networks.
From $49/mo
End-to-end field service management software for scheduling, dispatch, and billing across many trades. Suited to small and mid-sized service businesses wanting flat-rate unlimited-user pricing.
From Custom pricing
Operations management software for service, maintenance, and project contractors including commercial HVAC and mechanical firms. Handles quoting, job costing, scheduling, and asset maintenance in one system.
From Custom pricing
Deskless workforce scheduling and field service management platform with native Salesforce and ServiceNow integrations. Used by mid-market and enterprise teams to schedule, dispatch, and track mobile workers.
From Custom pricing
QuickBooks add-on field service software for trades that keeps customers, jobs, and invoices in sync. Built for HVAC, plumbing, electrical, and pest control offices that run on QuickBooks.
From $49/mo
Field service and business management platform for mid-market HVAC, plumbing, and electrical contractors. Strong at multi-trade maintenance contract and job-cost management.
From Custom pricing
All-in-one field service and back-office platform built for HVAC, plumbing, and electrical contractors. Aimed at residential service shops that want dispatch, pricing, and marketing in one system.
From $47/mo
Job management app for small trade businesses like electricians, plumbers, and HVAC contractors. Handles quotes, scheduling, timesheets, and invoicing in one place.
From Custom pricing
No-code mobile forms and field workflow automation platform, formerly ProntoForms. Used by field service teams to build smart data-collection apps that integrate with major FSM and EAM systems.
From $98/user/mo
Field service management platform built for franchise and multi-location service businesses. Provides online booking, scheduling, and centralized management for teams from 5 to 200 technicians.
From $8/mo
Job and project management software with tight Xero and QuickBooks integration for trade and service businesses. Covers quoting, timesheets, job costing, and invoicing.
From Custom pricing
Field-service and route management software suite for service businesses. Covers scheduling, dispatch, routing, and billing for pest, lawn, and other field trades.
From $6/user/mo
GPS-verified time tracking and workforce management for construction and field-service crews. Helps HVAC and trade contractors track labor across job sites and streamline payroll.
From $37/mo
UK software for small trade businesses to create quotes, invoices, and manage jobs. Aimed at plumbers, electricians, builders, and HVAC installers who want quick paperwork.
From Custom pricing
All-in-one field service management platform with AI-powered dispatching, scheduling, and mobile workflows. Serves growing and mid-market service companies across HVAC and related trades.
HVAC dispatch software is the tool that decides who goes where. It takes your incoming service calls and helps you assign the right technician to each job, then sends that job to the tech's phone. Most of these tools show a dispatch board, a live grid of your crew and their jobs for the day. You drag a call onto a name, and the tech gets the address, the customer notes, and the time.
Good dispatch software also tracks where your trucks are with GPS, so you can send the closest tech to an emergency. It updates job status in real time, from on the way to finished. For an HVAC shop, this replaces the whiteboard, the sticky notes, and the string of phone calls it takes to move one job.
At a glance, it lets you:
We looked at the tools HVAC contractors actually run, not just the ones with the biggest ads. We checked each one hands-on where we could, then read independent reviews on G2, Capterra, and Reddit to see what real users say after a year of daily use.
We weighed how clear the pricing is, how fast the dispatch board loads, how well the mobile app works in the field, and whether the tool fits a small shop and not just a 50-truck operation. We flagged the ones that hide prices or lock you into long contracts.
More on our process: how we review.
Match jobs to technicians by certification, equipment, and territory.
See where every truck is before you commit to an arrival window.
Sequence the day's stops to cut drive time and fuel.
Two-way messaging so the dispatcher and the technician stay in sync.
Start with your crew size and how your calls come in. A two-truck shop needs a simple board and a good mobile app, not enterprise routing it will never use. A shop with a call center needs live GPS and drag-and-drop reassignment because plans change all day. Think about what else the tool must do. If you also want to invoice and take payment on site, pick an all-in-one.
If dispatch is the only gap, a focused tool costs less. Always test the mobile app with a real tech before you buy, because that is where the tool lives or dies.
What you pay depends on seats and features. Simple dispatch and scheduling tools run about $40 to $80 per user per month. Mid-tier tools that add GPS, reporting, and payments land around $100 to $200 per user per month, and some charge a flat monthly rate for a set number of users instead.
Enterprise platforms built for large multi-truck shops are quote-only and can run several hundred dollars per tech per month, often with a setup fee from a few thousand dollars up and a one-year minimum contract. Most small shops budget $100 to $150 a month to start.
| Tier | Typical price | Best for |
|---|---|---|
| Entry | $40 to $80 / user / mo | Solo operators and small crews |
| Mid | $100 to $200 / user / mo | Growing shops that need GPS and payments |
| Enterprise | Custom quote | Large multi-truck operations |
Setup time swings a lot based on the tool and your shop. A simple dispatch app can be live in a day or two. You sign up, import your customers and your crew, and start booking jobs the same week. Basic tools take ten minutes to open an account and connect the team.
Bigger, all-in-one platforms take longer, often four to eight weeks, because you are moving customer history, price books, and payroll rules into one system. What speeds it up is clean data and one person who owns the rollout. What slows it down is dirty records, custom workflows, and getting techs to trust a new app. Most crews get comfortable with the daily board in under three weeks.
What speeds it up or slows it down:
Free trials are worth taking. Almost every tool offers a 7 to 14 day trial, and that is the only real way to test the dispatch board and the mobile app on live jobs. Use the trial to run a normal day, not a demo. True free plans are rarer in this category and usually cap you at one or two users with limited features.
A free plan can work for a solo tech who just needs a calendar and job list. Once you add a dispatcher and a second truck, you will hit the limits fast and need a paid plan.
A quick gut check:
Pick two or three tools that fit your crew size and your budget, then start a free trial with each. Run real jobs through the dispatch board for a week and put the mobile app in a tech's hands in the field. The tool that keeps your board clear and your techs happy is the one to buy. Do not over-buy features you will not touch.
Start with dispatch and scheduling, and add the rest once your crew trusts the system.
A dispatch board is a live grid that shows your technicians and their jobs for the day. You drag a service call onto a tech's name to assign it, and the job goes straight to their phone. It replaces the whiteboard and lets you move jobs around fast when plans change.